Bylaws of the Adams County Collaborative Management Program (ACCMP)

ARTICLE I. NAME

The name of this Interagency Oversight Group (IOG) shall be Adams County Collaborative Management Program (ACCMP).

ARTICLE II. MISSION

To support children, youth, and families in Adams County with a partnership that is focused on prevention, intervention, elevating family voices, and streamlining access to community resources.

ARTICLE III. AUTHORITY

In response to HB04-1451 and recognition among Adams County citizens for the need to reduce duplication and fragmentation of services, increase collaborative decision-making, and combine resources in the most effective way, the Adams County Collaborative Management Program (ACCMP) was established. ACCMP is governed by the Interagency Oversight Group (IOG), comprised of mandatory and non-mandatory partners from the state, county, and municipal government, youth and family services, and juvenile justice agencies. The IOG’s authority comes from the agreement of a common purpose among the independent entities on the IOG. The business and affairs of the IOG shall be staffed by the Adams County Collaborative Management Program Administrator for Adams County.

ARTICLE IV. MEMBERS

Section 1. Membership Composition

Mandatory members of the IOG, as required by statute, include:

County Department of Human/Social Services
Judicial District Probation Department
Judicial District Court
Health Department
School District(s)
Comprehensive Behavioral Health Safety Net Provider
Behavioral Health Administrative Service Organization
Division of Youth Services
Managed Care Entity
Domestic Violence Program

Non-mandated partners may serve as voting members of the ACCMP if designated in the MOU before the fiscal year begins. These partners should support the ACCMP’s collaborative processes and may include family and youth representatives, private sector entities, family resource centers, restorative justice programs, juvenile justice programs, and organizations addressing behavioral health, housing, and other local family needs.

Section 2. Membership Admission Procedure

A stakeholder analysis will be completed annually in August to determine if and which additional community partners should be invited to apply to join as a Non-Mandatory Member.

Non-Mandatory Member application statements shall be made to the Executive Committee of the IOG describing how the proposed agency/organization entry into this partnership enhances the mission/goals/objectives of the ACCMP. The Executive Committee shall review applications, and the Co-Chairs shall make recommendations for approval or denial on behalf of the Executive Committee to the IOG. For all recommended applications, the IOG shall approve or not approve the applicants’ membership on the IOG by majority vote.

Section 3. Membership Requirements and Performance Expectations

IOG members shall perform their duties with care and in good faith, supporting the mission, goals, and objectives of the ACCMP. Duties of the IOG member shall include, at a minimum:

Attend and actively participate in at least 75% of meetings.
- Designate a consistent proxy when not able to attend a meeting. Members may also designate a second consistent representative with voting privileges when the proxy is not able to attend a meeting. Proxy appointments shall be submitted annually via the MOU submission or Proxy Appointment Form.
- The MOU signer acknowledges that designating a proxy to attend and vote in one’s place must be an appropriate representative serving within the same domain (child welfare, juvenile justice, education, physical/mental health, family).
- The MOU signer, proxy, and proxy representative (if one is appointed) abides by the 75% attendance process measure and acknowledges that a proxy attending in place of the signer (if from another agency/organization) does not preclude the agreement to still attend 75% of the IOG meetings and all other Membership Requirements and Performance Expectations.
Comply with CMP statute, rules, and the annual MOU.
Approve the contribution of time, resources, and/or funding to solve problems.
Responsible for assisting in the promotion of CMP at their agency.
Participating in needs assessments and program development determined by strategic planning.
Provide relevant data as requested by the Executive Committee, IOG, and/or ACCMP Administrator in accordance with data reporting requirements of CMP statute, rules, and partner agency data-sharing policies.
Be informed of and vote on matters coming before the IOG, including the election of officers, MOU proposals and annual review, bi-annual spending proposal evaluation, and budget review
Comply with the ACCMP Principles:
- As members of the ACCMP, we agree to be
  - Accountable: We will be timely, productive, and action-oriented
  - Welcoming: We value inclusivity, transparency, and family voice
  - Authentically Engaged: We will be present and engage in discussion, brainstorming, and decision-making with our authentic selves.

Section 4: Family and Youth Involvement

The ACCMP values family and youth input in shaping policies, programs, and services. ACCMP ensures meaningful participation in decision-making and service delivery. ACCMP ensures ongoing family and youth participation through:

Voting and Compensation: Family and youth representatives hold voting seats on the IOG and receive compensation.
Support Services: ACCMP removes barriers by offering flexible meetings, childcare, transportation, and interpretation services.
Accountability: ACCMP conducts an annual review of family and youth involvement to assess progress and improve engagement. The Family Voice Evaluation helps measure effectiveness.

By integrating family and youth voices, ACCMP ensures those impacted by services play a key role in decision-making.

Section 5. Guests

IOG meetings are open to the public as mandated by Colorado Open Meetings Law C.R.S. 24-6-401 et seq and those who are not members may attend as guests. Guests, however, are only able to participate in discussions during the open comment section of the meeting agenda and/or when invited to participate in a discussion at the request of the meeting Co-Chairs.

Section 6. IOG Member Resignation

IOG members may resign at any time by providing written notice to the Executive Committee. It is the responsibility of the IOG agency to nominate an appropriate individual from within their current organization to serve as a replacement if they must discontinue service. Failure to attend three (3) consecutive IOG meetings is considered an implied resignation and will result in a follow-up to confirm resignation or remediation. Upon resignation, non-mandatory member vacancies shall be filled in accordance with the membership procedure. Mandatory member vacancies shall be filled as soon as possible by the Executive Committee.

ARTICLE V. VOTING

Section 1. Quorum

Fifty-one percent (51%) of ACCMP member agencies shall constitute a quorum for attendance and voting matters. Prior to conducting a vote, a quorum must be confirmed. The passage of the vote shall be 51% of the members present. If the voting item(s) are presented without the meeting reaching quorum, then the item(s) needing a vote will be sent out electronically to all members for electronic submission. In the event of an electronic vote, passage of the vote shall be 51% of all ACCMP voting members.

Section 2. Mandatory Members

All mandatory agency members are voting members with no more than one vote per agency.

Section 3. Non-Mandatory Members

The IOG may also include any non-mandatory community partners who are identified as such in the ACCMP MOU. These may be added throughout the fiscal year as appropriate to the identified population and priorities. These partners are a valuable resource to the work of the IOG. They participate in IOG meetings and email correspondence and may share in topic discussions. Once a non-mandatory member has completed an orientation with either ACCMP Staff or an Executive Committee member, they will have full voting authority, with no more than one vote per agency.

Section 4. Guests

Guests do not have voting privileges.

Section 5. Conflict of Interest

Any IOG member, proxy, or proxy representative who is present at a meeting at which a matter is discussed in which they have an actual, potential, or perceived conflict of interest shall disclose the existence of that conflict as soon as it becomes known. A conflict of interest may include, but is not limited to, financial, professional, personal, or relational interests, including close personal or family relationships, that could reasonably be perceived to influence judgment or decision-making.

In carrying out their duties, IOG members are expected to exercise independent judgment in the best interest of ACCMP, recognizing that while members bring diverse perspectives to the table, decisions must be made free from undue influence arising from conflicts of interest.

Members with a disclosed conflict of interest shall refrain from attempting to influence discussion or decision-making related to the matter and shall not vote on the matter. At the discretion of the Co-Chairs, the member may be asked to recuse themselves from discussion for that agenda item. Proxies and proxy representatives are subject to the same disclosure and recusal requirements as IOG members.

Section 6. Dispute Resolution

Any dispute must be submitted in writing to one of the Co-Chairs. Only disputes that violate the Bylaws of the Adams County Collaborative Management Program will be considered for review. Failure to attend a vote or send a proxy will not constitute grounds for the review of a dispute about a decision previously made by the Executive Committee and/or ACCMP IOG. The complaint shall contain a clear description of the issue or concern as it relates to a Bylaws violation and a method by which a Co-Chair can reach the complainant for questions and/or follow-up.

The Executive Committee will attempt to resolve the conflict by facilitating discussion and seeking solutions through consensus agreement. If consensus is not achieved, a simple majority of 51% will determine the resolution of the complaint. In the event the Executive Committee is unable to come to a resolution, a third-party mediator will be brought in to assist in finalizing a decision.

Section 7. Voting Matters

Voting may be required on a range of issues, including but not limited to:

Membership approvals or removals
Establishment of subcommittees
Changes to Bylaws or MOUs
Funding requests
Programmatic changes
Annual budget reviews
Other matters as identified by the Executive Committee or the Interagency Oversight Group (IOG)

Designated proxies are authorized to vote. They may cast votes based on guidance from their organization, agency, or leadership—and also have the discretion and authority to vote.

ARTICLE VI. EXECUTIVE COMMITTEE

Section 1. Composition and Purpose of the Executive Committee

The Executive Committee of the IOG shall consist of two Co-Chairs and four additional members appointed to serve by a quorum of the voting members of the IOG. The Executive Committee strives to have a representative from the juvenile justice, child welfare, education, family/youth with client-level experience, and physical/mental health domains. Executive Committee Members may not send a proxy representative in their place if they are unable to attend Executive Committee meetings.

Section 2. Election of Co-Chairs and Executive Committee Members

A current member of the IOG may nominate a member of the IOG who currently meets the membership requirements in Article IV, Section 3, for Co-Chair or to serve as an Executive Committee member. Nominations and elections shall occur at the last IOG meeting of the calendar year by majority vote.

Section 3. Executive Committee Member Terms

All Executive Committee members shall serve for two-year terms. At the end of the two-year term, members of the IOG may nominate new candidates for the Co-Chair positions and the four remaining vacancies.

Section 4. Presiding Officers

The Co-Chairs of the IOG shall be the presiding officers of the IOG and the Executive Committee, sharing responsibilities equally. Co-Chairs will serve a two-year term, with alternating years of entry, so that the Co-Chair seats are not vacant at the same time. Co-Chair nominees shall be voted upon by all voting members, and a simple majority of 51% is needed. In the event of a tie, the Executive Team members will select the next Co-Chair. Section 6. Co-Chair Authority and Duties. It shall be the IOG Co-Chairs’ responsibility to:

Preside at both IOG and Executive Committee Meetings.
Keep IOG members informed of matters pertinent to their responsibility.
Represent the IOG and be spokespersons for the IOG at governmental, community, or other meetings, or designate another IOG member if neither Co-Chair can do so.
Sign letters and other official documents on behalf of the IOG.
Review and approve the IOG meetings minutes prior to receipt by the IOG.
Serve on subcommittees as needed.

Section 5. Vacancies

Executive Committee members must provide at least 45 days’ written notice before vacating their position to allow time for a replacement to be selected. Within 5 business days of the notice, the Executive Committee will notify all ACCMP members of the vacancy and request nominations or expressions of interest. Interested individuals must respond within 10 business days. The vote to fill the vacancy will occur at the next scheduled IOG meeting.

If there is a vacancy in the Collaborative Management Program Administrator position, the Co-Chairs will serve as interim Administrators in collaboration with the Employer of Record/Fiscal Agent, with support as needed by the state CMP for the CMP Administrator position until the position can be posted and filled in accordance with the fiscal agent/Employer of Record’s hiring process. The Employer of Record (herein, Adams County) shall include at a minimum two members of the Executive Committee and one additional voting member in the interview process, with an opportunity to increase ACCMP voting member participation in accordance with the fiscal agent/Employer of Record’s hiring process. The ACCMP Executive Committee and Interagency Oversight Group will serve as active and collaborative partners in the Employer of Record’s hiring process, committed to supporting, advising, and working together to ensure a fair and effective selection that aligns with programmatic goals and operational needs.

Section 6. Executive Committee: Roles, Responsibilities, and Voting Procedures

The Executive Committee is authorized to manage business between and in preparation for Interagency Oversight Group (IOG) meetings. It provides programmatic oversight and direction in alignment with its role as a governing body of the Adams County Collaborative Management Program (ACCMP), while recognizing that Adams County, as the Employer of Record, retains authority over employment-related matters.

The ACCMP Administrator may consult the Executive Committee regarding important decisions or actions between meetings. Such consultations may occur in person, by mail, email, fax, or telephone at the discretion of the ACCMP Co-Chairs. All decisions and/or actions will be documented by the ACCMP Administrator and presented for approval at the next official meeting.

Responsibilities

The Executive Committee shall have full authority to carry out its responsibilities, including but not limited to:

Review, approve, and formalize all spending and the annual budget following IOG review.
Review and approve the annual Memorandum of Understanding (MOU).
Assist in the development of the ACCMP IOG meeting agenda.
Report Executive Committee activities, progress, outcomes, and issues to the IOG.
Provide direction to support staff.
Assist in preparation of the support staff’s annual performance appraisal.
Approve expenditures of the ACCMP and support staff.
Other duties as assigned by the ACCMP IOG.

Voting Procedures

Each Executive Committee member shall have one vote.
A simple majority (4 out of 6 votes) is required for recommendations to be approved.
All designated voting members are expected to participate in each voting opportunity.
Members unable to attend a meeting may cast their vote electronically through an agreed-upon voting mechanism.

Section 7. Executive Committee Meetings

The Executive Committee shall meet every other month or as deemed necessary by Committee members.

Section 8. Business Between Meetings

The ACCMP Administrator is authorized to consult the Executive Committee concerning important decisions that must be made or actions that must be taken between Executive Committee meetings. Such consultations may be in person, by email, or by phone at the discretion of the Co-Chairs. All decisions and/or actions made by the Executive Committee between meetings of the full IOG will be documented by the ACCMP Administrator and presented to the full IOG for ratification at its next official meeting.

ARTICLE VII. SUBCOMMITTEES

Subcommittees will be established as needed by the IOG with a majority vote. by the Executive Committee for both short and long-term projects based on recommendations from staff and/or IOG members. The subcommittee may be required to draft a purpose statement, goals, timelines, and objectives for the Executive Committee for approval as needed. Subcommittees will report on their progress and updates at each IOG meeting.

ARTICLE VIII. STAFF

In coordination with the Employer of Record/Fiscal Agent, the ACCMP may utilize its allocation of funding for compensation for a CMP Administrator. The CMP Administrator serves as staff to ACCMP and is employed by the Fiscal Agent/Employer of Record, Adams County, while adhering to the policies outlined in the Employer of Record’s employee manual. The Administrator shall receive programmatic direction and oversight from the ACCMP Executive Committee and Interagency Oversight Group in alignment with its role as the governing body of the Collaborative Management Program. The Administrator shall also receive oversight from designated Department leadership working within the Employer of Record. Additional duties shall include:

All duties as outlined by the current Adams County job classification.
Conduct research and prepare data and reports for submission to the state per HB04-1451, HB23- 1249, and OM-DCP-2024-0001 guidelines.
Support coordination and communication efforts of the ACCMP, and the Executive Committee (i.e. communicate meetings, agenda support, and as-needed administrative support to the ACCMP).
Attend all ACCMP meetings.
Take minutes at all meetings and distribute to the ACCMP members as defined by the process of communication with the Co-Chairs & Executive Committee.
Maintain member rosters for ACCMP and subcommittees.
Execute the approved annual ACCMP budget in collaboration with the Executive Committee and in accordance with county policies.
Maintain files or documents appropriate or needed for the functioning of the ACCMP.
Facilitate ISST support team staffing and associated processes and documentation needs.
Assist in the development and implementation of monitoring and or tracking of procedures and outcomes.

ARTICLE IX. OPEN RECORDS

All accounts and records of the IOG and its subcommittees shall be available to the public upon request. Exceptions are permitted where a specific determination is made by the IOG that there is a legitimate public purpose achieved by withholding a document concerning legal, personnel, or proprietary information, as set forth in the Colorado Open Meetings Laws and Colorado Open Records Act.

ARTICLE X. AMENDMENT OF BYLAWS

These bylaws may be amended by majority vote of the IOG, provided that the amendment was previously submitted in writing to all IOG members at least five (5) business days prior to the vote by the IOG.

ARTICLE XI. SERVICES

Section 1. Individualized Service and Support Team (ISST) Description

An ISST includes two or more system representatives present to assist a child/youth/family residing in Adams County with developing an integrated, mutually agreed-upon service plan directed by family needs. Participation in ISST and ACCMP services are voluntary and require informed consent from the child/youth (when appropriate) and their family. Families retain the right to decline participation or withdraw at any time without penalty or impact on eligibility for other services.

The ISST identifies goals and facilitates collaboration to fund services in the community and defines response. It follows a family-driven model, meaning the child/youth/family member is present and actively participates in the plan’s development. For any family meeting held within Adams County, a multi-systemic approach, meaning active participation in the meeting by two or more systems, must be present. ISSTs included in ACCMP are reviewed and determined annually based on both quantitative and qualitative data on effectiveness.

Section 2. Prevention Programs

Prevention programs prevent multisystem involvement by including two or more system representatives in the development of prevention programming. Participation in prevention programs under ACCMP is voluntary, and families must provide informed consent prior to engagement in services. These programs must meet one of the following criteria:

Multi-systemic approach.
Multiple disciplines are involved in the development or enhancement of the program.
Multiple agencies are involved in the delivery of services.
Program developed to reduce bifurcated services; or
Joint approach benefiting children, youth, and/or families.

Section 3. Population Served

The ACCMP serves Adams County children and youth from birth through twenty-one (21) years of age and their families who are at risk of system involvement and who voluntarily choose to participate in a multi-system integrated service plan or multisystem approach. No child, youth, or family shall be required to participate in ACCMP services as a condition for accessing other community resources or public benefits.

ARTICLE XII. FISCAL

Section 1. Allocated Funds

Funding identified in the yearly MOU can be a carryover from prior year allocated funds, additional funding provided to the ACCMP, or any funds directed towards the ACCMP. The parties agree to financial risk sharing, with commitments to support programs with allocated funds and carryover when monies are available. For this reason, the ACCMP projects a conservative yearly budget based on available resources.

Section 2. Spending

The ACCMP IOG will be responsible for the development of recommendations for policies and procedures that will delineate how funding decisions will be determined, including the criteria for contracts and how these entities will be monitored and held accountable for funding received. These recommendations will then be approved by a majority vote. Upon a majority vote approving a contract or funding opportunity, the Fiscal Agent and CMP Administrator shall coordinate to ensure written contract terms are in compliance with state and federal legal requirements.

The ACCMP IOG may review spending/funding proposals two times per year and will evaluate the proposals as they relate to the ACCMP Mission, Strategic Goals, Statute, Rules, and MOU. The ACCMP IOG shall not recommend any program or policy that would require an agency to overspend its budget. The ACCMP Administrator IOG will maintain oversight of blended and braided funding streams and/or pooled funds and will establish and review policies and procedures for the allocation of funds.

Section 3. Waivers

ARTICLE XIII. COLLABORATIVE MANAGEMENT PROCESSES

Section 1. Risk Sharing

Legal and financial risk is fully assumed by the partner agency supplying the service. Those partners who received CMP funding from the ACCMP to provide services must show in their request for funding that they have the legal and financial means prior to funds being disbursed. At least 2 times per fiscal year, ACCMP will receive a full expenditure report compiled by the ACCMP Administrator and the fiscal agent.

Section 2. Resource Pooling

Mandatory and non-mandatory members agree to, at a minimum, provide their time at scheduled ACCMP meetings to discuss policy, procedure, best practices, protocol, and community needs in Adams County. Additional in-kind resources, such as administrative costs and staff time at collaborative meetings, will be documented in the yearly MOU. At various points, special events and requests may solicit financial funding from the Executive Committee. These situations will be documented in the end-of-the-year report to the Colorado Department of Human Services (CDHS) and full expenditure reports to the Executive Committee.

The voting members of each agency will have final authority concerning personnel and fiscal matters related to their contribution if applicable.

Section 3. Outcome Monitoring

Outcome monitoring for all programming will be reported to the ACCMP Administrator at identified reporting intervals and as a regular commitment to and practice of continuous quality improvement for inclusion in the year-end report. Data will be gathered from existing sources that are dependent on the agency, such as TRAILS for human services and Infinite Campus for schools. Data will be shared with any partner agency or community member requesting to view information, once all identifying information has been removed that would compromise confidentiality, and in compliance with all applicable laws and ARTICLE XVIII. TECHNOLOGY AND DATA USE POLICY.

Section 4. Staff Training

The IOG sponsors free training within the county to ensure partners, staff, and community members are currently addressing needs specific to Adams County. ACCMP staff work to identify ongoing training needs and coordinate training to address such. Education sessions within the set agenda at the IOG, Executive Committee, and subcommittees are encouraged to ensure ongoing professional development.

ARTICLE XIV. COLLABORATIVE MANAGEMENT GOALS

Section 1. Reduce Duplication and Eliminate Fragmentation

The ACCMP has established a collaborative management process to be utilized by individualized service and support teams. The collaborative management process addresses risk sharing, resource pooling, performance expectations, outcome monitoring, and staff training to do the following:

Reduce duplication and eliminate fragmentation of services provided to children, youth, and families who would benefit from integrated multi-agency services.
Work collaboratively to find ways to better serve children and families living in Adams County.
Identify areas where duplication occurs, or services are fragmented for children and families living in Adams County.
Refer children and families to the appropriate system or organization that will best suit their needs.

Section 2. Increase Quality, Appropriateness, and Effectiveness

Parties will increase the quality, appropriateness, and effectiveness of services delivered by:

Meeting bi-monthly to educate and inform each other about services and programs that help children and families.
Reviewing programmatic and ISST outcomes and process data together to identify effective practice and areas where improvement is needed.
Discussing challenges and barriers families experience when accessing services and finding ways to resolve these problems.

Section 3. Encourage Cost Sharing

ARTICLE XV. OUTCOMES

Colorado Revised Statute (CRS) 24-1.9-103 (1)(a) states that each IOG shall provide a report that includes “a description of the outcomes for children served.” ACCMP can choose at least one of the 15 outcomes selected and approved by the CMP State Steering Committee at the individual client level. Each client must be connected to at least one outcome, but can be connected to as many as are applicable and are recorded as required by OM-DCP-2024-0001.

ARTICLE XVI. PROCESS MEASURES

ACCMP selects at least three (3) from the following six (6) process measures annually:

IOG meeting attendance
Measure: all partners signing the MOU attending 75% of the time at 75% of the meetings. Sign-in sheets and meeting minutes will confirm attendance.
Family agency or member participation on the IOG as a voting member
Measure: a voting family member or agency will attend 50% of all IOG meetings held within the fiscal year. Sign-in sheets and meeting minutes will confirm attendance.
Seventy-five (75%) percent of the agencies contribute resources at a service level, either in-kind or actual funds
Measure: as determined in section V “Funding Sources” table of the annual MOU.
Use of Evidence-Based or Evidence-Informed practices
Measure: at least one (1) evidence-based or evidence-informed practice will be implemented/used under the IOG, as reflected in the current approved MOU.
Process of Continuous Quality Improvement used by the IOG
Measure: IOG meeting minutes will reflect the continuous quality improvement practices used to inform and improve efforts, at least one (1) time per year.
Evidence of cost-sharing will be reflected in the expenditures section of the annual report Measure: cost-sharing will be reflected in the expenditures section of the annual report.

ARTICLE XVII. CONFIDENTIALITY COMPLIANCE

The partners agree that State and Federal law concerning confidentiality shall be followed by all partners and ACCMP. Any records used or developed by ACCMP, its members, a listed ISST, or a listed Prevention Program that relates to a particular person are to be kept confidential and may not be released to any other person or agency, except as provided by law. The partners agree to use either the State of Colorado Authorization Consent to Release Information form or another release of information that has an option to list all ACCMP partners.

ARTICLE XVIII. TECHNOLOGY AND DATA USE POLICY

Section 1. Purpose and Scope

This section establishes guidelines for the use of technology, data security, and the handling of electronic records within the Adams County Collaborative Management Program (ACCMP). It ensures compliance with federal, state, and local laws regarding data privacy, security, and confidentiality while promoting responsible and effective use of technology to support service delivery.

Section 2. Data Collection, Use, and Storage

Authorized Use – Data collected under ACCMP must be used solely for the purpose of service coordination, assessment, and program evaluation. Access is restricted to authorized personnel with a legitimate need to use the data for programmatic or administrative functions.
Informed Consent – Families and individuals must provide written, informed consent before any
personally identifiable information (PII) is collected, stored, or shared electronically, except where legally required.
Data Retention and Disposal – Electronic records shall be maintained in accordance with
applicable retention policies and securely disposed of when no longer needed, using methods that prevent unauthorized access or reconstruction.

Section 3. Data Security and Privacy

Encryption and Protection – All sensitive and personally identifiable data must be encrypted during transmission and at rest. Strong authentication measures, including multi-factor authentication, will be required for system access where applicable.
Access Controls – Role-based access restrictions will be enforced to ensure that only authorized
individuals can view or modify data. Audit logs shall be maintained to track access and changes to electronic records.
Third-Party Data Sharing – Any sharing of data with external entities must be governed by formal
data-sharing agreements, ensuring compliance with applicable laws such as HIPAA, FERPA, and state privacy regulations.

Section 4. Electronic Communication and Telehealth Services

Secure Communication – Email, messaging, and other electronic communications containing confidential information must be conducted through secure, encrypted platforms. Personal or non-secure communication methods should not be used for sensitive discussions.
Telehealth and Virtual Services – When services are provided virtually, platforms must be compliant with security and privacy regulations. Families must be informed of their rights regarding data protection during virtual sessions.

Section 5. Technology Use in Service Coordination

Electronic Case Management – Digital tools used for case management must adhere to security and compliance standards. Users must complete training on responsible data handling.
Use of Artificial Intelligence and Automation – Any AI-driven or automated tools used in service
provision must be reviewed for bias, data security, and compliance with ethical standards.

Section 6. Incident Reporting and Breach Response

Data Breach Protocols – Any suspected or confirmed data breach must be reported immediately to the appropriate authorities. Incident response plans will be implemented to mitigate risks and notify affected individuals as required by law.
Corrective Measures – In the event of a security lapse, corrective actions will be taken, including
staff training, policy updates, and system security enhancements.

Section 7. Compliance and Training

Staff Training – All personnel handling electronic data must undergo regular training on cybersecurity, privacy laws, and best practices in data protection.
Policy Enforcement – Violations of this policy may result in disciplinary action, including loss of
system access, administrative review, or legal consequences as applicable.

ARTICLE XVIV. LEGISLATIVE ADVOCACY

ACCMP shall not spend state-allocated funds on lobbying efforts and must comply with fiscal agent policies as they relate to formal positions on proposed legislation and rules. Individuals and partner agencies may provide public comment as individuals and in accordance with their own agency policies, but not as representatives of the ACCMP. The ACCMP may take formal positions on legislation that are congruent with the formal positions submitted by the fiscal agent.

ARTICLE XIX. EQUITY, DIVERSITY, AND INCLUSION STATEMENT

The Collaborative Management Program is committed to fostering equity, diversity, and inclusion in all aspects of its governance and operations. These principles are fundamental to the Program’s mission and shall guide its policies, practices, and decision-making.

Equity
- The Program shall ensure equitable access to participation, resources, and leadership opportunities for all members.
- Policies and practices will be regularly reviewed to identify and remove systemic barriers to equity.
Diversity
- The Program values diversity of backgrounds, perspectives, and experiences as essential to effective collaborative management.
- Membership and leadership opportunities shall be actively promoted to underrepresented groups.
Inclusion
- All members shall be treated with dignity and respect, fostering a culture of belonging.
- Inclusive decision-making processes shall ensure that all voices are heard and considered.

ARTICLE XX. TERMINATION OF THE MOU

In the event the IOG is dissolved due to the departure of a mandatory member, as defined by statute, an emergency meeting of the remaining voting IOG members will be called within 7 days to vote upon the distribution of remaining funds. Adams County as the Fiscal Agent/Employer of Record shall be notified of the termination of the MOU. When possible, the IOG will fulfill the current budget year commitments as well as 3 months of continuous funding post-dissolution for any positions funded wholly through the ACCMP budget. In the event of termination of the MOU, the Administrator shall consult with the Fiscal Agent/Employer of Record regarding any position that is partially funded by the Fiscal Agent/Employer of Record. Distribution of remaining funds will be decided upon by a majority vote of 51% of the remaining IOG members.